Privacy Policy of National Sadaqah Foundation

National Sadaqah Foundation is committed to safeguarding your personal information. This Privacy Policy explains how and why we collect, use, share, and protect your personal data, as well as your rights under UK data protection law.

To help you navigate this privacy notice, we have divided it into the following sections.

Overview of This Privacy Notice

• About us
• How We Collect and Use Personal Data
• Your Rights Under UK Data Protection Law
• Privacy for Supporters
• Privacy for Employees, Volunteers, and Contractors
• Use of Cookies and Similar Technologies
• Data Retention and Security
• Policy Updates
• Contact and Complaints

If you have any questions about this Privacy Policy or our data practices, please contact our Data Protection Officer:

• Email: enquiries@nsfuk.org
• Address: Data Protection Officer, National Sadaqah Foundation, Unit17-18 Silicone Centre, 28 Wadsworth Road, Perivale, Middlesex, UB6 7JZ

§  About us

National Sadaqah Foundation is a UK-registered charity (Charity Number: 1206401) that supports those in need by facilitating charitable giving. We strive to operate transparently and in compliance with data protection laws to earn the trust of our supporters and beneficiaries.

Address:
National Sadaqah Foundation
Unit17-18 Silicone Centre
28 Wadsworth Road
Perivale, Middlesex, UB6 7JZ
United Kingdom

§  How We Collect and Use Personal Data

We collect personal information for purposes including but not limited to:

• Donations and Supporter Engagement: To process donations, manage gift aid claims, send donation receipts, and keep you informed of our work.
• Event and Campaign Management: When you participate in events, campaigns, or other activities, we use your data to manage these interactions and communicate with you as needed.
• Personalized Services: To improve our services, we may use data to tailor our communications and reach out in ways we believe are relevant to you.
• Legal Obligations: For compliance with applicable laws and regulations, including tax and charity law requirements.
• Service Feedback: With your permission, we may request feedback on our services to understand how we can improve.

We obtain your personal data directly from you or indirectly from third-party service providers (e.g., donation platforms like Just Giving), with your consent where necessary.

§  Your Rights Under UK Data Protection Law

You have specific rights concerning your personal data under UK law:

• Right to Access: You can request access to the personal data we hold about you.
• Right to Rectification: You may ask us to correct any inaccurate or incomplete data.
• Right to Erasure: In certain situations, you can request deletion of your data.
• Right to Restrict Processing: You may request that we limit how we use your data.
• Right to Object: You have the right to object to data processing for direct marketing or if it affects your rights.
• Right to Data Portability: You can ask us to transfer your data to another service provider.

To exercise these rights or if you have questions, please contact our Data Protection Officer at enquiries@nsfuk.org.

§  Privacy for Supporters

This section outlines how we manage data collected from donors, supporters, and event participants.

When We Collect Your Data

We collect your data:

• When you make a donation or support us through online platforms
• When you register for events or campaigns
• When you contact us by email, phone, or through our website
• When you use our website, where we may use cookies or similar technologies

Why We Use Your Data

• Processing Donations: Including managing gift aid claims and recording donations.
• Communications: To update you on our activities and opportunities for support.
• Responding to Queries: To handle your inquiries or feedback on our projects and campaigns.
• Service Customization: To personalize our communications based on your preferences.

When We Share Your Data

We only share personal data when legally permitted, including:

• Service Providers: We use trusted partners for IT support, payment processing, and data hosting.
• HM Revenue and Customs (HMRC): When claiming gift aid.
• Law Enforcement: When legally required to comply with an official request.

§  . Privacy for Employees, Volunteers, and Contractors

This section covers how we handle data collected from individuals working or volunteering with us.

Data Collection

We collect data during:

• Recruitment and Onboarding: When you apply or begin working or volunteering with us.
• Contract Management: To manage payroll, pensions, and other HR functions.
• Security: We may use background checks and access controls as part of our due diligence policies.

Data Sharing

• Third-Party HR Providers: For payroll, pensions, and health benefits.
• Legal Requirements: We may share data with HMRC for tax purposes or with DBS for background checks, as required by law.

We ensure third-party partners only process personal data per our written instructions and that they maintain the security of your data.

§  Use of Cookies and Similar Technologies

Cookies are small text files placed on your device when you visit our website. We use cookies to:

• Enable donation functionality and ensure website performance
• Gather analytical data to understand website usage
• Customize the content you see based on your interactions

You can control your cookie preferences through your browser settings. For more details, please see our [Cookie Policy].

§   Data Retention and Security

We retain your personal data only as long as necessary for the purposes stated in this policy or as required by law. We apply appropriate technical and organizational measures to protect data from unauthorized access, loss, or misuse.

§  Policy Updates

We may periodically update this Privacy Policy to reflect legal or operational changes. We encourage you to review this page regularly to stay informed of any updates.

§   Contact and Complaints

If you have any questions or concerns about this Privacy Policy or wish to file a complaint, please contact our Data Protection Officer at enquiries@nsfuk.org. If you feel we have not addressed your concerns, you may lodge a complaint with the UK Information Commissioner’s Office (ICO) at https://ico.org.uk/.